Members will be accepted throughout the year, but in order to qualify for voting privileges, a member must have paid annual dues as described herein, and have attended at least two meetings in the current year prior to casting votes. This attendance requirement may be waived by a majority vote of the Executive Board.

Section 3

All members of the organization are encouraged to attend General Membership meetings, join committees of the organization and bring forth issues and recommendations for the good of the organization. The General Membership is responsible for the election of Officers, the approval of the organization's annual budget and any amendment of the organization's By-Laws.

Article 3 – Membership Dues

Annual membership dues (if any) shall be fixed by the Executive Board of the TAB at its May meeting for the ensuing year.

Article 4 – General Objectives and Purpose

The general objective of the TAB shall be to sponsor activities and programs which will provide an additional funding source to enhance the extra curricular and approved intramural athletic programs of Rising Sun High School.

The specific objectives of the organization are as follows:

1. To encourage excellence in athletic education, sportsmanship and performance.
2. To support these efforts financially.
3. To encourage student, parent and community participation in the Athletic Program.
4. To foster enjoyment of and encourage lifelong appreciation for athletics.
5. To provide support and assistance to the athletes and coaches to obtain these objectives.
6. To coordinate with and cooperate with other Booster organizations at Rising Sun High School to the
    general benefit of the students, families, and staff of Rising Sun High School; and the community of Rising
    Sun, MD. in general.

The TAB shall operate as a Not-For-Profit Charitable Organization as defined by the US Internal Revenue Code 501 (c) (3) and State of Maryland tax codes. The TAB will also operate in accordance with all rules, guidelines and regulations established by the Cecil County Public Schools Administration, the Administration of Rising Sun High School, and all State and Federal laws pertaining to discrimination and affirmative action.

Article 5 – Executive Board and Elections

Section 1 – Officers of the Executive Board

The Executive Board of the TAB shall consist of the Principal of Rising Sun High School (or his/her assigned representatives), the Athletic Director of Rising Sun High School (or his/her assigned representatives), a President, a Vice-President, a Secretary, a Communications Secretary, a Treasurer, and up to three Members-at-Large, who shall be members of the TAB in good standing. The President and all other officer positions of the TAB (Vice President, Secretary, Communications Secretary, Treasurer, Board Members-at-Large), shall be elected positions. The President, at his/her discretion, may conduct additional elections to fill the other Board positions. At the May meeting of each year, the Nominating Committee will present its slate of candidates to the General Members. A quorum of the Executive Board must be present, and any nominations from the general Membership will be accepted and added to the list of candidates. Candidates will be elected by a simple majority of the General Membership members present, for a term of one year and/or until a successor is duly elected. An officer can be elected/appointed to the same office for multiple terms.

Section 2 – Committees and Chairpersons

At such times as may be necessary, the President shall appoint members in good standing of the TAB to be the chairperson of a committee necessary to accomplish the objectives of the TAB. These Chairpeople will also become members of the Executive Board upon a majority approval of that Board

Article 6 – Vacancies of Elected Officers

Vacancies, which occur during the year due to the resignation of officers, shall be filled by appointment by the President, subject to a majority approval by the Executive Board. In the event the President resigns, the Vice-President shall become President. In the event that both the President and the Vice President resign, the Secretary shall preside over a Board Meeting called to nominate and elect a new President and VP by a simple majority vote.

Article 7 – Executive Board and Voting

The Officers (including the RSHS Principal and the RSHS Athletic Director) of the TAB shall comprise part of the Executive Board. Each officer shall have one vote on the Executive Board. The rest of the Executive Board will be comprised of committee chairpeople. Each committee chairperson will have one vote on the Executive Board.

Article 8 – Authority to Approve Expenditures

Section 1

The President has the authority to approve expenditures up to $100.00. All expenditures in excess of $100.00 will require the majority approval of a quorum of the Executive Board. A record of all expenditures shall be maintained together with proper receipts for each expenditure.

Section 2

No part of the net earnings of the TAB shall inure to the benefit of or be distributable to its members, officers or other private persons except that the TAB shall be authorized and empowered to make reasonable disbursements for services rendered in furtherance of the mission and objectives of the TAB.

Article 9 – Petty Cash Fund and Cash Expenditures

A Petty Cash Fund of $60.00 will be maintained by the President or a designee, with individual expenditures not to exceed $25.00. Petty Cash expenditures must be accompanied by a receipt.

Article 10 – Checks and Signatures

Checks require the signatures of officers. Officers authorized to sign checks are the President, Vice-President and Treasurer.

Article 11 – Officers’ Responsibilities

The President shall be the chief executive officer of the TAB, shall preside at all meetings of the general membership and the Executive Board, shall manage the business of the TAB and shall see that all orders and resolutions of the Executive Board are implemented. During the absence or disability of the president, the Vice-President shall have all the powers of the President and shall perform the duties of the president.

Article 12

The Secretary shall attend all meetings of the general membership and of the Executive Board, record all votes and minutes of all proceedings in a book to be kept for that purpose, keep all documents and records of the Club in a proper and safe manner, distribute minutes of last meeting prior to the next Executive Board meeting, and perform such other duties as may be prescribed by the Executive Board, including the responsibilities of the Communications Secretary if he/she is not present or capable of completing their responsibilities.

Article 13

The Communications Secretary shall give or cause to be given notice of all meetings of the general membership and of the Executive Board; physically generate correspondence from the TAB or any subdivision of the TAB to the TAB, and shall perform all the duties of the Secretary during the absence or disability of the Secretary.

Article 14

The Treasurer shall:

Have the custody of the TAB funds;
Keep full and accurate account of receipts and disbursements in the TAB books;
Deposit all money in the name and to the credit of the TAB in such depository as may be designated by the Executive Board;
Disburse the funds of the TAB as may be ordered or authorized by the Executive Board as well as pursuant to Articles 8 and 9 herein and preserve proper vouchers for such disbursements;
Render to the President and Executive Board at the regular meetings of the general membership and of the Executive Board or whenever required, an account of all transactions and of the financial condition of the TAB;
Render a full financial report at the annual meeting of the general membership;
Be furnished by members of the Executive Board at the Treasurer’s request all such reports and statements as the Treasurer may require as to all financial transactions of the TAB;
And perform such other duties as are given to the Treasurer by the Executive Board or the President.

Article 15 – Meeting Agendas and Rules of Order

The President shall prepare the agenda for each Executive Board session, preferably with input from members of the Executive Board.

The meetings will be conducted informally, with members respecting others’ rights to speak and be heard. However, at the discretion of the President, the meeting may be conducted according to Sturgis’ Standard Code for Parliamentary Procedure, in order to ensure an orderly conducting of business, and a clear accounting for decisions made by the Board.

Article 16 – Fiscal Year, Executive Board Meeting Times and Place(s)

The Fiscal Year of the TAB begins July 1 of each year, and ends on the last day of June, the following year.

The Executive Board shall meet once a month during the school year, at a time and place set by the Executive Board at its June meeting for the ensuing year. The Executive Board may hold additional meetings at the President’s discretion or may be called by a majority of the Executive Board.

Article 17 – General Membership Meetings and Special Meetings

The general membership of the TAB shall meet at least twice during the school year. The President shall have the power to call special general membership meetings at the President’s discretion provided, however, that five (5) days’ notice of the time, place and purpose of such meeting shall be made available to the members in good standing of the TAB. The May meeting of the school year shall be deemed the Annual Meeting.

Article 18 - Quorums

A quorum at any meeting of the Executive Board shall be five or more members of the Executive Committee. A quorum of the General Membership shall be 10% or greater of the registered members.

Article 19 – Amendments and Changes to the By-Laws

These by-laws may be amended by a majority vote of the members present at any meeting, provided that written notice of proposed change or changes shall be made available to members in good standing prior to that meeting.

Article 21 – Dissolution of the TAB

In the event that the TAB is dissolved and discontinued, all assets and liabilities of the TAB will be the property of, and turned over to, Rising Sun High School, as covered by the Cecil County Public Schools Board of Education By-Laws. All records will be the property of the Administration of Rising Sun High School, and will be turned over to the Principal and/or the Athletic Director.

RISING SUN HIGH ATHLETIC BOOSTERS’ POLICIES

RELATIONSHIP WITH OTHER ORGANIZATIONS WITHIN THE SCHOOL AND COMMUNITY

1. The TAB operates at the pleasure of the Cecil County Public Schools Board of Education and the Rising
    Sun High School Administration; however, it is not directly associated with that Board or Administration.
    As such, use of CCPS facilities is a privilege granted by officers of the CCPS and Rising Sun High School,
    and the TAB is not covered by various CCPS insurance policies, unless specifically stated and approved
    by that Board and Administration.
2. The TAB must be considerate of the RSHS Administration. All communications, which include notices and
    posters, to children, parents, faculty, etc must be approved by the Administration prior to their distribution.
    The school Administration must approve all fund raisers and all TAB activities. The attendance of
    administrators at TAB functions is not mandatory but is requested and is an indication of the
    Administration’s support of the TAB.
3. When copies must be made, specific request forms must be completed and submitted to the school office
    at least two days prior to the date needed. The TAB volunteers should not use office equipment. When
    there is a need to use school facilities after hours, arrangements must be made ahead of time with the
    head custodian and Administration. Once approval for TAB activities is granted by the Administration, it is
    the responsibility of the TAB to communicate with the Head Custodian for any special furniture or
    equipment required for the event.
4. The TAB is a supporter of the Rising Sun High School’s Athletic programs. However, the TAB shall have no
    input regarding decisions by the Board of Education as concerns the hiring and firing of coaches in the
    various athletic programs of the Rising Sun High School. The appointment of and/or non-retention of
    coaches in their position within the athletic programs is by law a decision which rests in the discretion of
    the Board of Education.
5. The TAB needs to recognize that there are other organizations in the community that do fund raising, and
    should be careful that its fund raising efforts do not compete or interfere with others.
6. No TAB volunteer will represent themselves as a TAB spokesperson to anyone in the administration or staff
    without specific authorization or instruction from the President.

EXPENDITURE POLICY

1. Printing cost exceeding $100.00 must go out for a minimum of three quotes. The job will be awarded to the
    lowest bidder. The three quotes should be submitted to the president before a decision is made.
2. On purchases exceeding $100.00, the TAB Executive Board members will always make cost comparisons
    with the intent to purchase the most reasonably priced.
3. Blank checks will never be authorized. Reimbursements will not be made without documentation.
4. Checks reimbursing TAB members shall have the signature endorsement of president or vice president, and
    the treasurer.

PHONE/EMAIL VOTING POLICY

1. Phone/Email voting may be done only in emergencies, for example, in the case of time deadlines, where a
    quorum of the Executive Board was not present at the meeting.
2. Phone/Email voting should be done by the President. Every means should be used to contact every
    Executive Board member.

START-UP POLICY

1. Start-up funds for fund raising activities should be determined before the school year begins by the Past President, Past Treasurer, and current President. These funds are determined by past experience or the best estimate of the projected need. These funds can be increased by the Executive Board.

USE OF LETTERHEAD

1. Letterhead may not be used without the authorization of the President. The President should be in
    possession of all letterhead with the exception of a small amount to be kept by the Communications
    secretary.

FUND RAISERS

1. A fund raiser is defined as any activity whose specific purpose is to raise money.
2. All fund raisers must be approved by the CCPS Superintendent and RSHS Administration in accordance
    with CCPS rules or other appropriate policies.
3. A preliminary list of fund raisers must be submitted to the CCPS Superintendent and RSHS Administration
    no later than June 1st of the preceding year.
4. A preliminary list of fund raisers and activities for the next year must be submitted to the TAB and
    Executive Board by the April meeting and voted on at the May meeting.
5. Fund raiser chairpersons are appointed by the President of the TAB and are accountable to the President.
    Chairpersons do not have the authority to spend TAB monies or to commit to the spending of TAB monies
    unless they have a prearranged budget or have obtained special approval as per the TAB Executive Board.
    Then the authority to spend TAB monies is strictly limited to the authority granted.
6. Before approval of a fund raiser, the TAB should take into consideration the fund raising efforts of other
    organizations within the community and the school in order to avoid conflicts and competition within the
    community and the school. The Communications secretary is to be responsible for communication with
    other organizations within the community and the school as to scheduled fund raisers.

REQUESTS FOR DISBURSEMENTS FROM THE RSHS ATHLETIC TEAMS

1. A request for funds made by a RSHS Athletics team must be presented to the Executive Board in writing.
    This is accomplished by filling out the Financial Assistance Request Form, provided by the TAB. This form
    is to be signed by assigned Head Coach (or his/her designee) of the sport.
2. While not mandatory, it is strongly encouraged that the Coach or the Parent Representative presents the
    request in person at one of the Executive Board Meetings, so that the need can be more fully explained as
    necessary.
3. Once the request is approved, it is expected that the requesting team will run its own fund-raiser to raise
    approximately half of the funds requested. The TAB will assist the Coach and the Team with this fund-raiser
    as much as possible, but it is ultimately the team’s responsibility to run and conduct their own fund-raiser.
    Any such fund-raisers will be conducted on behalf of the team AND the TAB. All Team fund-raisers must be
    approved by the TAB, and the RSHS Administration, and must follow the rules and guidelines of the CCPS
    Board of Education.
4. All monies collected by the requesting team’s fund-raising activities will be turned over to the TAB, and will
    become the property of the TAB. Funds raised by each team will be used to meet the goals of that
    particular team first, within that fiscal year.
5. The TAB will record the amount of monies raised by each of the teams, but will not maintain separate
    accounts for each team. It is the policy of the TAB that all teams should strive to contribute toward their
    own needs, but at the same recognize that a team’s needs may occasionally be larger than the team is
    able to support in any one given year. It is our policy that the TAB will strive to support all of the needs of
    the RSHS Athletic community, that all RSHS Athletic teams are part of that community, and that the
    different teams within that community should also try to help each other.
6. If a team raises more than half of the requested amount, that full amount raised will be applied to that
    year’s request(s), with the TAB making up the difference if the amount raised by the team does not cover
    the request in full.
7. If a team is requesting a “major purchase” that would require more than one year to accumulate funds, they
    must first make such a purchase request to the RSHS Administration to see if such a purchase can be
    accomplished through the CCPS Board of Education or the RSHS Athletic Department Budget. If this
    request is turned down fully or partially, the TAB will work with the team to establish an on-going fund for
    that purchase, assuming the purchase in principle is approved by the RSHS Administration.
8. If in the opinion of the Executive Board, a team has made a good faith effort to raise the necessary funds,
    but failed, the Executive Board may decide, by majority vote, to waive the requirement of the team to raise
    half of the requested amount.
9. The Executive Board of the TAB reserves the right to deny any request at any time if TAB funds will not
    sufficient to support the request, or if the request would be detrimental to the requests of other teams. The
    TAB will work cooperatively with every team to successfully obtain the requested funds.

SPECIAL SERVICES

1. Special Services are defined as programs provided for the benefit of the students.
2. The goals of the special service activities should not be geared toward fund raising.
3. The chairperson of special service activities is appointed by the President of the TAB and is accountable to
    the President. Chairpersons do not have the authority to spend TAB monies unless they have a
    pre-approved budget or have obtained special approval as per the TAB bylaws. The authority to spend TAB
    monies is strictly limited to the authority granted.
4. Examples of special services may include Scholarships, Awards, Clinics, Tournaments, etc.

COMMITTEE CHAIRPERSONS

1. There will be one chairperson per committee and one vote per Executive Board member.
2. Committee chairpersons must recognize that they do not have the authority to spend TAB funds without
    the authorization of the president, and/or the Executive Board.
3. Significant changes in the structure or operation of individual committees must be approved by the
    President and/or Executive Board.
4. A report should be handed in by every committee chairperson at the end of the year. Committee
    chairpersons must turn in their records to the President. The committee records and materials are the TAB
    property and for TAB use. They are not the property of committee chairpersons.
5. Committee chairpersons must have the authorization of the President before using any letterhead. All
    correspondence must be approved by the President before submission for administration approval.

PARENT REPRESENTATIVES

1. The President shall work with the individual sports’ coaching staff to annually appoint Parent
    Representatives for each sports team at Rising Sun High School.
2. The Parent Representative(s) is/are responsible for working with the coach and student athletes to
    encourage a positive team spirit and to foster pride in Rising Sun High School. Parent Representatives are
    responsible for ensuring that all parents/guardians of their team members belong to the Athletic Booster
    Club. In the absence of their coach, the Parent Representative(s) is asked to report on their sport's
    activities at meetings, upon request of the TAB Executive Board, and to assist the TAB in coordinating the
    fund raising activities of the team.

REORGANIZATION POLICY

1. The Nominating Committee shall meet in April and present the slate of officers at the May Meeting. The
    membership will vote on the slate at the May meeting.
2. The Calendars is prepared by the President and Vice-President and presented at the May meeting.
3. The budget, the goals, and the projected income are prepared by the current and the future Executive
    Boards in June and, presented at the September meeting.
4. In the process of reorganization, an evaluation of the past TAB activities and future endeavors must be
    performed by the executive committee during the March meeting.

ATHLETIC POLICY

1. The TAB is required to comply with and adhere to all rules and regulations which have been or which in the
    future will be promulgated by the Maryland Public Secondary Schools Athletic Association (MPSSAA), and
    the Maryland State Board of Education By-Laws.
2. All programs sponsored and/or financially provided by the TAB will comply with all rules and regulations
    under Title 9. Title 9, or 20 U.S.C.S. S1681, et seq., provides that no person in the United States shall, on
    the basis of sex be excluded from participation in, or be denied the benefits of, or be subject to
    discrimination under any education program or activity receiving federal financial assistance. Title 9 applies
    to athletics and requires that no person shall be discriminated against in any interscholastic or intramural
    athletics offered by a recipient, and no recipient shall provide any such athletic program separately on such
    basis. Any recipient which operates or sponsors intramural athletics shall provide equal athletic opportunity
    for members of both sexes.
3. The TAB will adhere to and follow all requirements of the federal and state affirmative action policies.
    Further, the TAB shall not discriminate, by excluding an individual from participating in the activities which
    it sponsors, from participating in the fund raising activities; and/or fail to do business with any company,
    corporation and/or firm, based solely upon that individual and/or entity’s race, religion, and/or sex.